{"id":6398,"date":"2017-02-02T15:12:44","date_gmt":"2017-02-02T20:12:44","guid":{"rendered":"https:\/\/foundationsoft.com\/?p=6398"},"modified":"2025-05-05T09:26:59","modified_gmt":"2025-05-05T13:26:59","slug":"construction-accounting-software-costs","status":"publish","type":"post","link":"https:\/\/www.foundationsoft.com\/learn\/construction-accounting-software-costs\/","title":{"rendered":"How Much Does Construction Accounting Software Cost?"},"content":{"rendered":"<p>When you visit your favorite online retailer, the cost is right beside the picture. On a car lot, there\u2019s a sticker price you can haggle from. Why can\u2019t someone just tell you the cost to buy <a href=\"https:\/\/www.foundationsoft.com\/learn\/specialized-integrated-construction-software\/\">construction accounting software<\/a> without having to talk to a sales rep?<\/p>\n<p>The price of job cost construction accounting software varies \u2014 even for a single program. For example,\u00a0the average cost of construction management software is <a href=\"https:\/\/softwarefinder.com\/resources\/a-guide-to-construction-software-pricing-models\">$500 per user\/month<\/a>. The price range is $20 to $2,000 per month for additional users and advanced features.<\/p>\n<p>The price range exists because it\u2019s impacted by several key factors:<\/p>\n<a target=\"_blank\" href=\"\/construction-accounting-software-ebook\/\" class=\"blog-cta-image\"><img decoding=\"async\" src=\"\/wp-content\/uploads\/2024\/05\/2024-05-FSL-blog-post-ad-5-ways-ebook.png\" alt=\"eBook Download\" title=\"eBook Download\"><\/a>\n<p>&nbsp;<\/p>\n<div class=\"gdlr-shortcode-wrapper gdlr-row-shortcode\">\n<div class=\"five columns\">\n<ul class=\"checked\">\n<li>the complexity of the construction software system<\/li>\n<li>your accounting and business goals<\/li>\n<\/ul>\n<\/div>\n<div class=\"seven columns\">\n<ul class=\"checked\">\n<li>modules or feature sets<\/li>\n<li>and the number users<\/li>\n<\/ul>\n<\/div>\n<div class=\"clear\"><\/div>\n<\/div>\n<p>We\u2019re happy to talk through each of these with you. In fact, with just a short conversation <a href=\"\/contact\/\">on the phone with us<\/a>, we can give you the price of a system matched to your business needs. In the meantime, here\u2019s some information that may help picture what your construction software could cost.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Construction_Software_Complexity_and_Business_Goals\"><\/span>Construction Software Complexity and Business Goals<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The cost of construction accounting software depends first on the complexity of the system and your business goals. You can think about it like buying a vehicle: How much does it cost? Well, that depends on whether you want a company sedan or an articulated hauler. Either can be great \u2014 as long as it fits your needs. Likewise, construction software can vary: from best-of-breed base construction accounting software to a large all-in-one construction management ERP package.<\/p>\n<p>The market is full of really good job costing systems that get the job done for both general contractors and subcontractors. There\u2019s construction software designed for companies that do under $1 million in annual revenue, between $3 and 30 million, from $50 to 150 million \u2014 even over $500 million! If you\u2019re transitioning from a small-business accounting package like QuickBooks\u00ae or Xero\u2122, you\u2019re looking to make a different purchase than a firm with $200 million in volume.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Construction_Software_Modules_and_Users\"><\/span>Construction Software Modules and Users<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>So let\u2019s say you\u2019ve decided to make the switch from QuickBooks to a best-of-breed system for\u00a0<a href=\"\/software\/job-costing\/\">job costing<\/a>,\u00a0<a href=\"\/software\/accounts-payable\/\">accounts payables<\/a>,\u00a0<a href=\"\/software\/accounts-receivable\/\">construction billing<\/a>, and\u00a0<a href=\"\/software\/payroll\/\">Davis-Bacon payroll<\/a>. This will typically represent what\u2019s known as the \u201cbase system.\u201d However, these exact feature sets aren\u2019t always the same for every vendor. Be sure to check what\u2019s included in the base system with vendors.<\/p>\n<p>Additional modules can often include:<\/p>\n<ul>\n<li><a href=\"\/software\/equipment\/\">equipment management<\/a><\/li>\n<li><a href=\"\/software\/inventory-management\/\">inventory management<\/a><\/li>\n<li><a href=\"\/software\/construction-document-imaging\/\">document imaging<\/a><\/li>\n<li><a href=\"\/software\/unit-price-billing\/\">unit price billing<\/a><\/li>\n<li>as well as construction\u00a0<a href=\"\/software\/project-management\/\">project management<\/a>\u00a0software features<\/li>\n<\/ul>\n<p>Depending what additional modules or features are included, as well as how many people will be using it, these best-of-breed on-premise systems can still range anywhere from $2,000 to well over $50,000. Cloud-based \u201cSaaS\u201d systems use a subscription model instead. Therefore, they can be between a couple hundred and several thousand dollars per month.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Construction_Software_Users_%E2%80%9CConcurrent_Users%E2%80%9D_Vs_%E2%80%9CNamed_Users%E2%80%9D_vs_%E2%80%9CViewers%E2%80%9D\"><\/span>Construction Software Users: \u201cConcurrent Users\u201d Vs. \u201cNamed Users\u201d vs. \u201cViewers\u201d<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Finally, your cost is also tied to the number of \u201cend-users.\u201d Vendors can define these either by concurrent users or named users. \u201cNamed users\u201d or \u201cnamed seats\u201d can only be assigned to one person at your company. For example, if you get a five-seat license, you can create logins for only five of your employees.<\/p>\n<p>In contrast, FOUNDATION\u00ae and some other software are sold based on \u201cconcurrent users.\u201d That\u2019s how many people at your company will be logged in to the software at one time. With a five-concurrent-user license, you can have a log in for each of your 10 employees, and only five will be able to stay logged in at a given moment. For a sixth person to access the system, someone will simply need to log out. Otherwise, the company can always add another concurrent user to their license.<\/p>\n<p>That can also include read-only \u201cviewers.\u201d These can log in to see data and run reports but not add or change data.<\/p>\n<p>Why does this affect the cost for the same construction software? A company with two end-users won\u2019t require the same support as one with 20, so they\u2019ll rarely pay the same. It also impacts the training hours you might need, what kind of training you require, and what change management issues you and your vendor can anticipate.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Maintenance_and_Ongoing_Costs_of_Construction_Software\"><\/span>Maintenance and Ongoing Costs of Construction Software<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Accounting software will often come with maintenance costs. In the case of cloud software, like QuickBooks Online, it\u2019s typically built right into your monthly fee. You might not even notice that it\u2019s part of what you\u2019re paying for. With on-premise software, you might pay for a regular subscription as a fixed amount or a percentage of your purchase price. In any case, the two biggest values you get from these are updates and support.<\/p>\n<p>Regular updates ensure first of all that your construction software is always up-to-date with the latest compliance requirements. Tax tables, Davis-Bacon payroll forms, health care mandate reporting and more all need to be current in your system. You\u2019ll also want to be current on new developments. Even if new features and reports don\u2019t really interest you, the latest software updates should keep the technology of your system running smoothly. Maintaining an up-to-date system with the help of the vendor also helps them support your software.<\/p>\n<p>Finally, client and technical support are typically part of a small ongoing cost for construction software. Ideally, your vendor makes this support available to you for unlimited use.<\/p>\n<p>Why pay on top of what you\u2019re already purchasing? Think of it like any maintenance costs on your equipment. By budgeting a low, monthly cost for your regular updates and ongoing support, you\u2019re making sure you get lasting success out of your investment.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_Does_Construction_Software_Cost_More_Than_QuickBooks\"><\/span>Why Does Construction Software Cost More Than QuickBooks?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Since the cost of your software is driven by the size of system you need, there\u2019s one big reason construction accounting software and small-business accounting software is priced so differently. Programs like QuickBooks are excellent basic accounting applications. However, construction software goes far beyond that.<\/p>\n<p>Construction software integrates countless specialized features to help contractors run their business with fewer add-ons, fewer spreadsheets and less manual work. One of the biggest additions it offers is a new area to your accounting that specifically tracks costs on the job level and helps tie them out to your G\/L. It also gives contractors a larger, more robust enterprise database for large, complex payrolls and millions of dollars in transactions.<\/p>\n<p>One of the benefits of QuickBooks is the availability of add-ons, but they also factor into your total cost. By adding a team of apps, you can connect AIA billing, project document management and job costing to your accounting. Just be aware that, even with only a few users, they can quickly add hundreds onto your monthly total. And that\u2019s without the benefit of total system integration and a single vendor to go to for support.<\/p>\n<p>In short, small-business accounting software and <a href=\"https:\/\/www.foundationsoft.com\/\">construction accounting software<\/a> are in different classes for different-size businesses with different business goals. First establish what you want to accomplish with your accounting software. That will help you identify what software to look at and then how much you can expect it to cost.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"#schedule-a-live-demo\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-6420 alignright\" src=\"https:\/\/www.foundationsoft.com\/wp-content\/uploads\/2017\/02\/FOUNDATION_box.jpg\" alt=\"How much does construction accounting software cost?\" width=\"200\" height=\"259\" srcset=\"https:\/\/www.foundationsoft.com\/wp-content\/uploads\/2017\/02\/FOUNDATION_box.jpg 200w, https:\/\/www.foundationsoft.com\/wp-content\/uploads\/2017\/02\/FOUNDATION_box-116x150.jpg 116w, https:\/\/www.foundationsoft.com\/wp-content\/uploads\/2017\/02\/FOUNDATION_box-100x130.jpg 100w\" sizes=\"auto, (max-width: 200px) 100vw, 200px\" \/><\/a><\/p>\n<p>The answer to how much job cost accounting software for contractors costs isn\u2019t simple. However, the conversation to figure it out is. We want to take the time to answer your question by figuring out the best software solution for your construction company.<\/p>\n<p>We want to know:<\/p>\n<ul class=\"starred\">\n<li>what you do<\/li>\n<li>what your business looks like<\/li>\n<li>and what you want to do<\/li>\n<\/ul>\n<p>Speaking one-on-one lets us make sure not only that we quote you <i>the right price. <\/i>It also helps us put you on track with <i>the right software <\/i>for your long-term success.<\/p>\n<a target=\"_blank\" href=\"\/demo-video-player\/\" class=\"blog-cta-image\"><img decoding=\"async\" src=\"\/wp-content\/uploads\/2024\/03\/FSL-blog-post-ad-fsl-in-action.png\" alt=\"Watch a Demo\" title=\"Watch a Demo\"><\/a>\n<p>&nbsp;<\/p>\n<p>Start the conversation with <a href=\"#schedule-a-live-demo\">a live\u00a0tour of FOUNDATION<\/a>, led by one of our expert sales representatives.<\/p>\n<p><a class=\"gdlr-button medium without-border\" href=\"#schedule-a-live-demo\" target=\"_self\"  style=\"color:#ffffff; background-color:#000000; \"  >Schedule Live Tour<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Why can\u2019t someone just tell you how much it costs to buy construction accounting software without having to talk to a sales rep? Here\u2019s an honest answer.<\/p>\n","protected":false},"author":17,"featured_media":6404,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_searchwp_excluded":"","inline_featured_image":false,"footnotes":""},"categories":[9,23],"tags":[],"class_list":["post-6398","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles","category-selecting-software"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Construction Accounting Software: Real Cost Guide<\/title>\n<meta name=\"description\" content=\"Looking for honest construction software pricing? Discover actual costs, ROI calculations, implementation factors, and how to evaluate options without sales pressure.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.foundationsoft.com\/learn\/construction-accounting-software-costs\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How Much Does Construction Accounting Software Cost?\" \/>\n<meta property=\"og:description\" content=\"Why can\u2019t someone just tell you how much it costs to buy construction accounting software without having to talk to a sales rep? 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